DBS checks

Employ the right people. Protect the vulnerable.

Start online DBS checking now


DBS certificates have prevented job offers being made to unsuitable individuals

10 days

are saved during your recruitment process when you use online DBS checks


of paper applications submitted by organisations to DBS contain errors

Do you face any of these issues?

Waiting too long

You've sent your manual DBS check off in the post, but it's been weeks, or even months and you're still waiting.

Application rejection

Your application has been rejected due to human error, and you have to start the process again.

Bad past experience

You haven't carried out DBS checks on past employees, and you've been held liable for an incident.

As an employer, you have a duty of care to protect and safeguard vulnerable people. We all have a part to play.

Make the right decision.

It's essential you fully understand the people you employ, especially if they're working with children or vulnerable adults. There's no excuse. Don't risk liability.

Start using DBS checks now

Check an individual's criminal record
Make informed decisions - faster
Fulfil your 'duty of care'
Protect your reputation

What is a DBS check?

DBS - it stands for The Disclosure and Barring Service and refers to the new agency created from the Criminal Records Bureau (CRD), and the Independent Safeguarding Authority (ISA). DBS online enables you to quickly and efficiently check the criminal record of a potential or existing employee or volunteer, so you can make informed recruitment decisions.

A standard DBS check searches an applicant's criminal history, so you'll be able to see if an applicant has any spent or unspent convictions, cautions, warnings or reprimands. An enhanced DBS check performs the same as a standard check, also searching children and vulnerable adults 'barred lists', to see if that individual is barred from working with those groups. Enhanced DBS checks also have a section where Police can add any additional information they think is relevant about that person.

Asking an employee who works in regulated activity with children or adults-in-care to undertake a DBS check isn't a legal requirement, but it's a criminal offence to knowingly hire or continue to employ anyone who is listed on the Disclosure and Barring Service’s (DBS) barred lists. To wait for a person to have harmed someone would be an unnecessary lapse in your duty of care. 

Online DBS checks are fast and more efficient than manual checks, which often take weeks, or even months to receive, and can be rejected due to inaccuracies. Online DBS checks free up valuable time for your teams to concentrate on other tasks. Check the background of an individual in a matter of seconds using one system, so you can quickly and cost effectively assess applicants, so you can make informed employment decisions.

DBS checks enable you to demonstrate your 'duty of care' as an employer, and help safeguard your organisation from reputational damage. With DBS checks online, you'll be able to show you've supported 'Right to Work' processes, and a robust recruitment process, assisting with you compliance needs.

DBS online features

Simple check using one online system

Our intuitive system enables you to perform multiple checks in a matter of seconds. Our comprehensive service is registered with both the Disclosure and Barring Service (DBS) and Disclosure Scotland. Our online system reduces processing time and removes postal and administrative costs.

Online validation

We validate data at the point of entry when you perform an online DBS check using our system, removing human error and reducing application rejection.

Tailor to suit your business needs

You can customise your DBS checks depending on the role, and set multiple branch and user level access.

Adverse financial checks

Check whether an individual has a CCJ, IVA, or has been declared bankrupt, so you can assess the risk to your organisation.

Detailed audit trail

You'll be able to demonstrate you've performed DBS checks on your employees, so you remain compliant.

UK helpdesk

We understand DBS checks can be complex, and that applicants and employers might have questions. Give us a call to receive expert guidance from our friendly, experienced and knowledgeable team, whether you're a customer or an applicant.

Service options

We offer both hosted and managed DBS checks service options, so you can choose the platform that best suits your business needs.

Flexible payment options

We can transfer the cost of an online DBS check to the applicant, so you don't have to.

Update service

You can automatically monitor and verify an individual's DBS certificate status.

Information recovery

We offer a certificate retrieval service.


We're ISO27001 certified.

Why you should do online DBS checks

Increase efficiency

Our online validation functionality eliminates human error and reduces application rejection, saving you time and money. Our online DBS checks system reduces processing time and reduces postal and administrative costs.

Make informed decisions

We'll quickly and simply give you the information you need to make informed decisions. We'll help you find the right candidate for the right job, faster.

Assist with compliance

Our DBS checking solutions help you to demonstrate compliance with industry legislation.

Protect your reputation

With our detailed audit trail, you can demonstrate you've carried out all the necessary checks to employ someone, so you won't be held liable. Online DBS checks help you protect your organisation from potential reputational damage if an incident was to occur.

Fulfill your 'duty of care'

Enhanced DSB checks help protect children and vulnerable people. We all have a part to play.

Solutions to help

GBG KnowYourPeople

GBG KnowYourPeople is a leading UK employee identity verification service, giving you the intelligence to confirm recruits are who they say they are.

Discover more

Don't take our word for it, hear from our customers...

This year, there have been no delays to the applications at all which is completely down to the GBG service.

De Monfort University

We had a large number of Enhanced Disclosures to complete in a short period of time. GBG KnowYourPeople allowed us to efficiently process and track each application through to the DBS; and once complete receive a notification when the Disclosure was completed and whether it contained content or was clear. None of this would have been possible if we were managing the checks on the paper based application forms.

Swindon Borough Council

The new GBG KnowYourPeople system has made my life so much easier. I can now complete DBS applications twice as fast which has resulted in a much quicker criminal record checking process. GBG KnowYourPeople is the most responsive and user-friendly system I have ever used.

Lancashire County Football Association

GBG KnowYourPeople has made the application process a lot simpler for applicants, employers, and the team at Assist HR. One fantastic advantage of the system is our ability to view results, in terms of clear/not clear, before the actual disclosure is dispatched. The system can then also provide us with an official letter confirming the results, which can then be used to speed up the recruitment process.

Assist Resourcing Group

Do you want to know more about DBS checks?

Get in touch and we'll be happy to help

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