CRB checks

Make informed employment decisions. Stay compliant.

Start online CRB checking now


CRB certificates have prevented job offers being made to unsuitable individuals

10 days

are saved during your recruitment process when you use online CRB checks


of paper applications submitted by organisations to CRB contain errors

Do you face any of these issues?

Waiting too long

You've sent your manual CRB check off in the post, but it's been weeks, or even months and you're still waiting.

Application rejection

Your application has been rejected due to human error, and you have to start the process again.

Bad past experience

You haven't carried out CRB checks on past employees, and you've been held liable for an incident.

As an employer, you have a duty of care to protect and safeguard vulnerable people. We all have a part to play.

Make the right decision.

It's critical you know exactly who you're employing, especially if they're working with children or vulnerable adults. There's no excuse. Don't risk liability.

Start using CRB checks now

Check an applicant's criminal record
Make faster, more informed decisions
Fulfil your 'duty of care'
Maintain your reputation

What is a CRB check?

CRB checks have been replaced by DBS checks. CRB online enables you to quickly and efficiently check the criminal record of a potential or existing employee or volunteer, so you can make informed recruitment decisions.

You can choose the level of CRB check you need to perform depending on the role that is being applied for. To check if an individual has any spent or unspent convictions, cautions, warnings or reprimands, a standard CRB check will be sufficient. If you need to know if an applicant is barred from working with children or vulnerable adults, you'll need an enhanced CRB check to check barred lists. Enhanced CRB checks also show if Police have entered any additional information.

It's not a legal requirement to undertake a CRB check for every employee who works in a regulated activity with children or vulnerable adults, but, it is a criminal offence to knowingly hire, or continue to employ, someone who is listed on the Disclosure and Barring Service's (DBS) barred lists. Don't wait for a person to have harmed someone to know. Fulfil your duty of care and protect the vulnerable.

Compared to manual CRB checks, which can often take weeks or months to return, online CRB checks are fast and efficient, removing human error and avoiding application rejections. Use CRB online to free up time for your teams and to cut costs. You can check the background of an applicant in a matter of second, using a single system. Quickly assess individuals so you can make informed recruitment decisions.

Not only do online CRB checks help protect people who need it, they also help protect the reputation of your organisation. Online CRB checks enable you to demonstrate that you've supported 'Right to Work' processes and that you have a robust recruitment process; so you remain compliant.

CRB online features

Simple online system

Perform multiple checks within seconds using our simple online system, reducing processing time and administrative costs. Our comprehensive service is registered with both the Disclosure and Barring Service (DBS) and Disclosure Scotland.

Online validation

During online CRB checks, we validate information at the point of entry, eliminating human errors and avoiding application rejection.


Tailor your CRB checks to specific roles, and set multiple branch and user level access.

Adverse financial checks

Check if an applicant has any history of CCJs, IVAs or bankruptcy, so you can assess the risk to your organisation.

Detailed audit trail

Demonstrate compliance with an audit trail.


CRB checks can be complicated, and we understand you might have questions - we're here to help. Give one of our experts a call to receive guidance and advice on legislation changes, best practice and user support, whether you're a customer or an applicant.

Service options

Online CRB checks are available as a hosted or managed service, to suit your requirements.

Flexible payment options

You can transfer the cost of an online CRB check to the applicant.

Update service

Automatically monitor and verify an individual's CRB certificate status.

Information recovery

We offer a certificate retrieval service.


We're ISO27001 certified, so you can rest assured that you're compliant.

Why you should do online CRB checks

Increased efficiency

Our online CRB checks validate information at the point of entry, eliminating human error and avoiding application rejection. Reforming CRB checks online reduces the time and costs associated with posting out manual forms.


Find the right person

Results from an online CRB check give you the information you need to make informed recruitment decisions. Find the right candidate for the right job, faster.

Stay compliant

We've got your back when it comes to compliance. Our online CRB check audit trail enables you to demonstrate you've checked employees compliantly. We'll even give you all the expert guidance and advice you need on legislation changes.

Protect your organisation

Only employing people who are proven to be right for the job will protect your organisation's reputation, as you won't be held liable if an incident occurs.

Fulfill your 'duty of care'

We all have a part to play in safeguarding vulnerable people. CRB checks help protect children and vulnerable adults.

Don't take our word for it, hear from our customers...

This year, there have been no delays to the applications at all which is completely down to the GBG service.

De Monfort University

We had a large number of Enhanced Disclosures to complete in a short period of time. GBG KnowYourPeople allowed us to efficiently process and track each application through to the DBS; and once complete receive a notification when the Disclosure was completed and whether it contained content or was clear. None of this would have been possible if we were managing the checks on the paper based application forms.

Swindon Borough Council

The new GBG KnowYourPeople system has made my life so much easier. I can now complete DBS applications twice as fast which has resulted in a much quicker criminal record checking process. GBG KnowYourPeople is the most responsive and user-friendly system I have ever used.

Lancashire County Football Association

GBG KnowYourPeople has made the application process a lot simpler for applicants, employers, and the team at Assist HR. One fantastic advantage of the system is our ability to view results, in terms of clear/not clear, before the actual disclosure is dispatched. The system can then also provide us with an official letter confirming the results, which can then be used to speed up the recruitment process.

Assist Resourcing Group

GBG products to help with CRB checks

GBG OnlineDisclosures

Offering online CRB checks through a fast, automated and cost effective screening solution, so you can protect vulnerable people and stay compliant.

GBG OnlineDisclosures
GBG KnowYourPeople

GBG KnowYourPeople is a leading UK employee identity checking service, givign you the intelligence to confirm recruits are who they say they are, so you can remain compliant.

GBG KnowYourPeople

Do you want to know more about CRB checks?

Get in touch and we'll be happy to help

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